The Town of Shelby is an unincorporated municipality located in the southwest corner of La Crosse County, just south and east of the City of La Crosse along the banks of the Mississippi River. The sloughs and bayous along its western boundary and a range of bluffs, which cross the Town from north to south, provide some of the most scenic views in the area. Wildlife abounds and recreational opportunities range from camping and canoeing at Goose Island Park to skiing at Mount La Crosse.
An elected five person Town Board governs this town of 4,824 residents with the assistance of a Town Administrator and an appointed Clerk and Treasurer. Its unique landscape and proximity to an urban center make it a prime location for residential development. Planned growth is directed by the Town's long-range land use plan, which was developed in conjunction with a countywide plan. The vision statement of the Shelby Town Plan reads: "We foresee our Town to be both urban and rural in character providing a pleasant living environment for our residents. We want sound programs in place to maintain the rural agricultural character and to direct new development to those areas that are already urban in character and conform to a Town plan.” To learn more about the Town of Shelby visit www.townofshelby.com.
The Town Administrator oversees the day-to-day operations of the Town of Shelby pursuant to Town ordinances, statutes of the state and the resolutions, motions and directives of the Town Board. This position supervises office staff, Fire Chief, Police Officers and the Road Crew Foreman, and responds to citizen concerns in a professional manner.
Shelby also has a separate Sanitary District which provides water and sanitary sewer services to many areas of Shelby. The Shelby Sanitary District #2 (SSD2) is governed by a three person appointed Board. The Town Administrator will spend approximately a third of their time serving as the Administrator of the SSD2 under the direction of the SSD2 Board.
The Town Administrator oversees combined budgets of more than $3.5 million dollars. The position is responsible for administering the Town's financial affairs in a cost effective manner: including serving as the Public Works Director, budget preparation and accounting, employee wages and benefits, policy and ordinance development, residential and commercial development, water and sewer utilities, park development and maintenance. The Town Administrator manages the Town Treasurer, Town Clerk, Fire Chief, Police Officers, Assessor, Inspectors and Shelby Youth Baseball volunteers to maintain public services and enhance the quality of life for the residents of the Town of Shelby. This position reports to the Town Board and operates under the direction of the SSD2 Board in regards to matters relating to the SSD2.
This position requires residency in the Town of Shelby within six months of the successful candidate’s employment. The successful candidate must pass a background investigation, credit check and drug test.
Education and Qualifications
A Bachelor’s degree in business, public administration or closely related field and a minimum of five (5) years of increasingly responsible local government management experience is required. A Master’s degree in public administration or business administration and/or experience with Wisconsin statutes is preferred. Water and sewer municipal operations experience is preferred. Any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered. The successful candidate must possess a valid driver’s license.
Professional and Personal Traits
A thorough understanding of municipal organizations and operations
The ability to lead staff, coach, motivate, manage, and develop high-performance teams
Proven ability to organize, manage multiple projects/priorities and meet deadlines
Strategic thinking, problem solving and negotiation skills
The ability to achieve strategic objectives and develop/manage a budget
A self-starter with the ability to perform duties when needed (including evenings and weekends)
Customer focus and good customer service skills
Knowledge of economic and community development, planning and zoning
Experience dealing with intergovernmental issues
Ability to work effectively in collaboration with diverse groups of people
Excellent written and oral communications skills
Strong computer skills, including proficiency with Microsoft Office Suite
Duties and Responsibilities
Meets with citizens to inform, educate and respond to issues or problems. Ensure that issues or problems are handled in a timely manner and expeditiously resolved
Supervises all departments and coordinate with volunteers and third-party vendors/contractors
Develops necessary organizational processes and structures
Serves as a liaison between the Town Board, SSD2 Board, Planning Commission and any other commissions and committees of the Town of Shelby
Prepares the agenda and necessary information for each Board, commission or committee meeting
Leverage the resources available from the League of Wisconsin Municipalities, WI Rural Water Association, Wisconsin Towns Association, and Wisconsin City/County Managers Association
Identifies current legislation, administrative rules, and policies requiring the attention of the Boards or Planning Commission
Reports status to the Boards and Planning Commission on the activities and progress toward meeting strategic objectives
Inform the Town Board and SSD2 Board of events and actions required prior to meetings by providing a written Administrator’s report
Recommends new innovative solutions to the Town Board and SSD2 Board for productivity improvement and cost savings and then effect and communication approved changes
Provides fiscal oversight for audit, financial and all compliance reporting
Prepares and presents the annual budget and capital improvement plan in coordination with department heads for review and approval by the Town Board and SSD2 Board
Serve as the purchasing agent for the Town of Shelby up to the level of expenditure authorized by the Boards and seeking Board approval for expenditures that exceed the define level of authority
Report regularly to the Boards on the current fiscal position of the Town to ensure the Town operates within the financial parameters approved by the Boards including the preparation and delivery of supplemental financial status reports to support our operating statements and payment of bills such as on-going summaries by vendor, contractors, etc.
Plans for short-term and long-term financing for capital projects
Identifies and stays current on federal, state and county funds available including submitting grant/loan applications and the administration of such grants and loans
Establish and maintain banking relationships, oversee the repayment of any loans, and ensure diversification of deposits across difference financial institutions to ensure that accounts are under the FDIC coverage limits in accordance with WI Stat 66.0603
Oversees and manages Township property and assets
Negotiates and administers contracts for outsourced services
Develop and maintain good working relationships with other government entities, third party contractors and other providers, vendors, auditors, our engineers, attorney, and regulatory agencies such as the DNR and PSC
Participate in the Boundary Agreement discussions with the City of La Crosse
Participate in negotiations/oversee the Sanitary Sewer Contract with the City of La Crosse
Works with various local, state, and federal agencies on matters of mutual concern
Administers and provides support to economic and community development, planning and zoning
Works with outside legal support to draft and update Township ordinances
Serves as the personnel officer to ensure safe and proper working conditions for Township employees, including establishing compensation and benefits policies for employees
Oversees the employee performance evaluation process for all employees and takes corrective action, when necessary
Serves as the Township’s emergency management coordinator
Oversees Shelby Youth Baseball and Softball organization, an all-volunteer summer program for area youth ages 7-14
Develop a 5-year strategic and tactical plan, utilizing information and objectives of the SSD2 Commissioners, the Town Board, and staff
Keep abreast of DNR regulations, PSC requirements, national water and sanitary sewer issues, and any other applicable Federal and state regulations
Plan for and coordinate projects with the SSD2 Commissioners, Town Board and other related Town staff
Prepare project plans and options with appropriate budget information, overall benefits, risks and success factors for assigned projects and complete, in all respects, public work projects
Coordinate public meetings and presentations, and act as the facilitator for such meetings and presentations
Demonstrate and document solutions to one-off issues/problems and situations
Other duties as assigned by the Town Board, SSD2 Board or Planning Commission
To perform the job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable a qualified individual with a disability to perform the essential functions.
How to Apply
PeopleFirst HR Solutions is proud to partner with the Town of Shelby in filling this position. Interested professionals should submit a letter of interest, resume, work-related professional references, and salary history to email@example.com, or send them to PeopleFirst HR Solutions, 600 North 3rd Street, Suite 204, La Crosse, WI 54601. Candidates wishing to be considered should have their information postmarked or e-mailed as instructed above by no later than midnight on August 15, 2019.
The Town of Shelby is an Equal Opportunity Employer.