Organization Overview

The Town of Shelby is an unincorporated municipality located in the southwest corner of La Crosse County, just south and east of the City of La Crosse along the banks of the Mississippi River. The sloughs and bayous along its western boundary and a range of bluffs, which cross the Town from north to south, provide some of the most scenic views in the area. Wildlife abounds and recreational opportunities range from camping and canoeing at Goose Island Park to skiing at Mount La Crosse.

An elected five person Town Board governs this town of 4,824 residents with the assistance of a Town Administrator and an appointed Clerk and Treasurer. Its unique landscape and proximity to an urban center make it a prime location for residential development. Planned growth is directed by the Town's long-range land use plan, which was developed in conjunction with a countywide plan. The vision statement of the Shelby Town Plan reads: "We foresee our Town to be both urban and rural in character providing a pleasant living environment for our residents. We want sound programs in place to maintain the rural agricultural character and to direct new development to those areas that are already urban in character and conform to a Town plan.” To learn more about the Town of Shelby visit www.townofshelby.com.

Position Overview

Perform the statutory duties of the Town Clerk as provided in related statutes, as well as the duties contained in Town ordinances, resolutions and policies that may be enacted by the Town Board or Town meeting. It is the responsibility of the Town Clerk to review, understand and follow these regulations as well as to keep abreast of any updates to them.

The successful candidate must pass a background investigation, credit check and drug test.

Training, Experience and Other Requirements

  • A High School Diploma or GED equivalent plus two years of Clerk experience in public administration, planning or related field

  • Wisconsin Certified Clerk (WCMC) or ability to obtain certification within four (4) years. Paid training will be available to earn the WCMC certification

  • Must have the ability to be bonded

  • Strong listening, verbal and written communication and organizational skills

  • Strong attention to detail

  • Ability to work professionally and congenially with a wide variety of people in multiple situations.

  • Ability to report events in an unbiased manner.

  • Independent decision-making skills

  • Ability to maintain confidentiality

  • Eligible to become a Notary Public and maintain a Commission with the State of Wisconsin as a Notary Public

  • Proficient in Microsoft Word, Excel, Outlook and Edge

  • Must have a valid driver’s license.

  • Ability to speak and write in English

Essential Functions

  • Perform the statutory duties of the Town Clerk as provided in related statutes, as well as the duties contained in Town ordinances, resolutions and policies that may be enacted by Town Board or Town Meeting.

  • Publish and/or post any required notices and resolutions passed by the Town Meeting and Town Board Meeting. Clerk of the Town Board and other committees/commissions.

  • Assist in the preparation of agendas and other notices for all Boards and Commissions of the Town and Sanitary District.

  • Attend all Town Board meetings (including closed session, unless circumstances involving the Clerk dictate that the Clerk not be present) and keep a full record of the proceedings, including recording of all orders, resolutions and directions made at the meeting.

  • Publish and/or post any required notices and resolutions adopted by the Town Board.

  • In cooperation with the Town Treasurer, maintain a complete record of the finances of the Town, showing receipts, disbursements and any other information relating to Town finances as prescribed by the Town Board.

  • Assist in tax preparation and collection duties

  • Prepare mill rate information, special assessments and special charges for distribution to the County for calculation of property taxes and production of tax bills.

  • Perform duties prescribed for local Clerks in election laws, Chapters 5-12, WI Stats.

  • Act as custodian of public records of the Town as provided by sub Ch. II of Ch. 19, WI Stats. and related statutes.

  • Maintain the Ordinance Book, Resolution Book, Town Board Minute Book, Annual and Special Town Board Meeting Minute Books, Planning Commission Book, and minutes for all other committees/commissions.

  • Issue licenses and permits as granted by the Town Board or authorized by Town Ordinances upon presentation of a receipt from the Town Treasurer showing that any required fee has been paid.

  • Provide information and assistance to the Town Assessor, Board of Review, Planning Commission, Building Inspector and other bodies as necessary.

  • Publish the Town’s Annual Report and Newsletter.

  • Attend training sessions, meetings and seminars as directed or scheduled by the Administrator.

Other Duties

The duties listed above are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned by the Town Administrator or Town Chairman.

Perform job duties consistent with a municipal office work including customer service, maintaining and assisting with financial functions, property tax receipts and other general administrative work.

To perform the job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable a qualified individual with a disability to perform the essential functions.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually moderate.

Physical Demands

  • Physical requirements include the ability to sit or stand for long periods of time in a general office environment along with physical activities such as stooping, kneeling, reaching, walking, lifting, talking, hearing/listening, seeing/observing and repetitive motions.

  • Fine hand manipulation (keyboarding).

  • Specific vision abilities required by this position include close vision, color vision and the ability to adjust focus.

  • The employee must occasionally lift and/or move up to 30 pounds.

  • The noise level in the work environment is usually moderate.

  • Some weeks require long, irregular hours and evening duties.

Expected Hours of Work

  • The Clerk must be available to staff Town Hall office hours; alternate work schedules with other individuals in the office Monday through Friday.

  • The Clerk is expected to work additional hours if needed to complete the required duties.

  • The Clerk is expected to attend all regular Town Board meetings, and the Annual Town Meeting.

  • The Clerk may be expected to attend other meetings as directed by the Town Administrator or Town Board.

PeopleFirst HR Solutions is proud to partner with the Town of Shelby in filling this position. Interested professionals should submit a letter of interest, resume, work-related professional references, and salary history to mhelgeson@peoplefirsthrsolutions.com, or send them to PeopleFirst HR Solutions, 600 North 3rd Street, Suite 204, La Crosse, WI 54601. Candidates wishing to be considered should have their information postmarked or e-mailed as instructed above by no later than midnight on September 9, 2019.

The Town of Shelby is an Equal Opportunity Employer.